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Shopify Inventory Reports: all you need to know
inventory

Shopify Inventory Reports: all you need to know

· 8 min read
Anton Gurtovoi

When dealing with Shopify inventory management on your own, reports are the best help you can get. Effective planning and tracking, especially for larger shops, is no work for pen and paper. Today, we offer you a comprehensive article on inventory reports. You may learn what they are, why they are important, what types there are, and how to utilize them. Let’s dive right in.

What are inventory reports?

Inventory reports provide information and analysis of your stock and things connected to it. For instance, how many wares do you have, where are they located, what’s the demand for certain items, when do you need to restock, etc. All this data is served in the form of coherent charts and tables.

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The main purpose of these reports is to help you manage your inventory. And it means more than just accounting for present items. Inventory reports also allow you to forecast demand, plan restocking, identify dead-weight items, and adjust logistics. Storing, moving, selling, buying – anything you do with your stock can be put into an inventory report.

Why do inventory reports matter?

Small-scale Shopify stores might never think that they need to use inventory reports. One supplier, few operations a day – what is there to track? However, even small shops benefit from good inventory planning. For example, using forecasting reports, you can minimize storage payments by ordering just enough items in precise timing to avoid overstock. On the other hand, analyze the demand peaks from the past years and plan a larger order near those dates.

For large-scale shops, inventory planning and management are crucial. Even tracking available stock can be difficult if you have thousands of SKUs and hundreds of orders weekly. Not to mention dead-weight items lurking at the bottom of the warehouse and the constant need to resupply. Without proper reporting and analysis, managing large stock is a nightmarish task. So, how exactly do reports help? Well, it depends on their type.

Popular types of inventory reports

Some inventory reports are used by many shop owners constantly. These reports are beneficial to check at any time and are necessary for good inventory management. Let’s view them in detail and see how best to utilize them.

Average inventory and inventory on hand

The “Inventory on hand” and “Average inventory” reports go hand-in-hand. They are both informing you about the contents of your stock. However, while the first generally shows the state of your current inventory, the second presents the average available stock.

Use Case

Knowing your current stock is useful at all times. It helps to understand what your store is dealing with at the moment. Average inventory values may help you see stock changes in different periods and identify slow and fast points for sales.

Forecasting and planning reports

These reports have different names and some data variety but have the same purpose. Forecasting reports aim to predict when your stock will end and the best time to resupply. For example, the report can predict that you have goods for 10 days, and if restocking takes 7 days, it will suggest reordering in 3 days.

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Different planning reports can use and provide other data, such as counting in safe stock. Most forecasting reports use average daily sales, sales velocity, lead time, and inventory turnover metrics to make predictions.

Use Case

Planning reports are great for avoiding overstock and understock situations. Using them, you can determine the right time and resupply quantity so as not to run out and not leave spare remnants. Overstock can make you pay more for storage, and out-of-stock days can cause you to lose clients. Avoiding these situations increases your revenue.

Inventory on Hand
Inventory on Hand Report

Item performance

Item performance or item velocity report shows how well your products are selling. To calculate it, the report mostly uses sales numbers and time periods. Performance can be viewed for different time frames, like weekly or yearly. Some versions of it also use additional values to offset increased or decreased seasonal demand.

Use Case

Determining item performance may help you find more profitable goods to focus on selling them. On the other hand, once you identify the slow-going stock, you can put out additional promotions to increase demand.

Inventory value

This report is similar to item performance. However, it works on a larger scale and helps to assess general potential profitability. It shows you how much your stock is worth, with additional costs like shipping, margin rates, etc. The report can be differentiated by timeframe, location, vendor, and item ranks (in the ABC method).

Use Case

This report may be used to forecast profits and prepare financial statements for the end of the period. Knowing how much you can make from current stock also can help you plan inventory expansion.

Inventory by Location
Inventory by Location Report

Other inventory reports that will benefit you

Some inventory reports are useful but shine brighter when applied in certain conditions. For example, when you have a larger store or certain challenges in front of you. Here are these reports.

Inventory history and inventory snapshot

The inventory history and snapshot reports show you different data about your stock from a certain point in time. A history report usually tracks a certain period, and a snapshot shows the inventory state on a specific date or hour.

Use Case

Cross-referencing certain periods or dates may help you find patterns in your commerce. For example, some periods might show higher or lower activity than others, demanding different planning. Or you can track the effectiveness of new promotional strategies over time.

Dead stock

This report analyses item demand based on average daily sales and last purchase date. As a result, it shows you products that haven’t sold for a long time and have overall low demand, effectively making them dead stock.

Use Case

Checking for dead stock once a year or quarter can help you reduce storing costs. Items that don’t really sell anymore just take up valuable warehouse place and heighten storage fees. Not to mention wasted funds on the promotion of dead-weight items.

ABC analysis

ABC analysis report divides your stock into ranks depending on the item’s performance. For instance, products that make the most revenue will be A-ranked, and the least significant will be C-ranked. The main metrics for this report are sales velocity, demand, and earned profits.

Use Case

If you have a large variety of items in your inventory, knowing which ones make you the most profit is useful. Knowing this, you can divide your resources to give A- and B-ranks more attention. C-rank can be maintained by junior staff or just overseen less frequently. Dividing resources according to ranks can free some time and lift the workload from you or your colleagues.

Stock by location

This simple report tracks the amount of stock between different warehouses or retail spots. It calculates stock based on an initial number of ordered items and following sales, fulfilled by different storing locations.

Use Case

This report will work best if you have a few locations where you store your inventory. Seeing precise amounts of stock in different places may help you plan resupply based on the logistics of each location. Combined with product sales by region report, you can also move your stock for the best shipping efficiency.

Cost of goods sold

Cost of Goods Sold or CoGS informs you about the cost of creating the items you sell. Often, it also includes taxes, shipping costs, vendor fees, and other capital involved in sales.

Use Case

Reports that account for the raw cost of items and following fees upon selling them can help you set the correct product price. For example, when new items arrive in stock. These reports can also help you adjust the old prices. If manufacturing costs and vendor fees increase, you need to raise the price to earn profits from sales.

Shrinking inventory

The shrinkage report tracks the difference between ordered, sold, and stock items to illuminate errors and fraud. Any active shop will eventually lose, misplace, or forget a few products. This report is created to account for that.

Use Case

Large shops with staff and several warehouses have a significant chance of losing items. Human error, document mistakes, stealing – no store is invincible to these scenarios. This is why you need to occasionally compare ordered, stored, and sold stock to account for 1-2% of lost products.

Summary

Inventory reports are a powerful tool to solve many inventory management challenges. They can help small Shopify stores optimize commerce, while larger shops often rely on them, like on water in the middle of the desert. With inventory reports, you can effectively manage your stock, plan resupply, and improve your business strategy. All of that with a reasonable amount of work hours, mind you. Learn usage tactics for reports, apply them to your store, and elevate your commerce!

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